Wedding Coordinators - A Nuptial Necessity

I hear the arguments against them every day. Brides think they can do it themselves, that hiring someone will be too expensive, they don’t trust anyone with their vision, or their mom and bridesmaids will just handle everything.  But ladies, these excuses are as out-of-date as an overly shiny, excessively poofy 80s bridal gown.  It’s time for the contemporary bride to meet her new best friend: the wedding coordinator.  Wedding planners and coordinators are no longer a luxury reserved for the rich and famous; they are a modern day necessity.

I get it - you want to be involved with all the details and ensure that your exact vision comes together.  But let’s be honest, the last thing you want to be doing on your wedding day is scrambling around trying to fill candy jars, make sure the groomsmen arrive on time and queue the music for the processional. Wouldn’t it be nice to just spend the day of your wedding relaxing and sipping champagne in The Spa’s private courtyard, laughing and reminiscing with your bridesmaids while having your hair and makeup done?

Wedding coordinators can be an integral part of the success of your wedding day and the whole planning process leading up to it. Anyone who has ever been involved in planning a wedding or any other large scale event will tell you that the process is like a full time job. Few brides- and grooms-to-be are experienced in orchestrating an event as comprehensive and significant as someone’s wedding. There are a multitude of details to coordinate, major logistics to organize, various vendors to communicate with, and multiple schedules, time-lines and budgets to keep track of.  As a result, there’s a lot of room for oversights and mistakes to occur. The reality is that few couples have the essential level of time in their schedules required to successfully plan, manage, and execute a wedding effectively.

The need for a wedding coordinator is confirmed by the fact that more and more venues are now requiring them because they can help the day run more smoothly for not just the bride, but everyone involved in the event. When you meet the Catering Manager at your venue, it’s important to ask if they require a wedding coordinator and if not, what are the exact responsibilities of the Catering Manager? A common misconception is that the Catering Manager will be the coordinator, but generally, their role lies mainly with consulting of food and beverage items, estimated charges, floor plan of the room and general logistics that the venue is providing.

Coordinators, on the other hand, can assist with everything from etiquette, family matters, ceremony coordination, timeline, conduct ceremony rehearsal, confirm vendor details and be the liaison between venue, vendors, bridal party and family – and that’s just to name a few.

Just like you found the love of your life who’s perfect for you, there is also a wedding coordinator out there for everyone.  And depending on the services and level of involvement you are looking for, there is one for every budget.  A great option now offered by most planners is a “day-of” coordinator, which typically includes a couple meetings before the wedding day, some vendor coordination, rehearsal coordination and direction, and then everything day-of from gifts and décor to programs and payments.   

Wedding coordinators can be very valuable vendor that can save you time, money and stress in the long run, and chances are they’ll end up being the superhero of your special day.



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